Procurement suppliers

Welcome to the LBTH procurement pages. On this page you will find:

Guidance for current and new suppliers.

LBTH thresholds and competitive processes.

Our thresholds and the competitive processes run to fulfil our requirements for supplies (goods), services and works are as below.

Read our thresholds and competitive processes.

LBTH evaluation of supplier submissions and contract award processes

As LBTH works with companies of all different sizes to buy supplies and services it is important to clearly and transparently conduct the evaluation and scoring of supplier submissions before making any contract award decision.  

The money that the council spends is public money. Therefore, it is essential that when spending this public money the council ensures that it is spent in the most efficient ways possible. This focuses the council on delivering best value and assessing the whole life cost of the procurement. To do this both the quality of the supplier responses and their commercial offering is taken into consideration.

To accomplish these twin aims the council provides clear evaluation criteria and scoring methodologies for each and every procurement exercise. Tenders are evaluated, unless otherwise stated in the documentation, on the basis of the Most Economically Advantageous Tender (MEAT).

This methodology combines a supplier’s quality and commercial responses from the Invitation to Tender (ITT). After the evaluation of bids, a recommendation is made to the appropriate level for acceptance. If the recommendation is accepted the contract will be awarded.  The council is not bound to accept the lowest bid nor any of the bids submitted.

For Low Value Procurements i.e. the Request for Quotation (RFQ) process

  • For all spend between £0 and £9,999 AND £10,000 and £24,999.

Evaluation is done on a clearly stated price only or quality and price basis with the evaluation and scoring methodology included as part of the quotation process.

For Higher Value Procurements i.e. tender process

  • For all spend between £25,000 up to the specific OJEU threshold the requirement must be advertised and multiple supplier bids sought and evaluated as per the tender documentation and guidance.

Higher Value Procurements i.e. OJEU Tender process

  • For all spend at and over the specific OJEU threshold the requirement must be advertised and multiple supplier bids sought following the Public Contracts Regulations 2015 and evaluated as the OJEU notice and the tender documentation and guidance.

Frequently asked questions for suppliers

Q. Do I have to register to be able to participate in tenders or RFQs?
A. Yes, to be able to participate in any tender or RFQ exercise you will need to be registered on the appropriate system.

Q. On tenders and/or RFQs are the evaluation criteria other than those identified in the specification used?
A. No, LBTH can only evaluate supplier proposals in accordance with the criteria and weightings provided.

Q. Can I sub-contract and how should I state this in my tender submission?
A. Yes, as long as there is no conflict of interest. The specification will usually ask you to identify all sub-contractors in your tender and state that you are willing to take responsibility for work performed by the sub-contractor. As the principle contractor you have responsibility regarding sub-contractors.

Q. If I submit my tender response after the stated close date and time is this a problem?
A. Yes, as any responses submitted after the close date and time will not be evaluated.

Q. If I am successful do I have to complete a company compliance questionnaire?
A. Yes, before you can be set up on the council’s financial and payment system you will need to respond to an online compliance questionnaire.

Glossary of technical terms

Technical terms

Current Tender Opportunities

Due North / London Tenders Portal. Under organisation select Tower Hamlets then at the bottom of the page click update.

To contact us please email Procurement@towerhamlets.gov.uk