Who we are
London Borough of Tower Hamlets (LBTH) is registered with the Information Commissioner’s Office (ICO) as a ‘Data Controller’ This privacy notice applies to you (‘the service user’) and LBTH (‘the Council’). The Council takes the privacy of your information very seriously.
This privacy notice relates to our functions relating to the Tower Hamlets Local Plan Review Consultation (Regulation 19). It also provides additional information that specifically relates to this particular consultation and should be read together with our Town Planning, Building Control, Local Land Charges and Street Naming and Numbering GDPR privacy notice, which provides further detail.
What data do we collect and process
We collect your name, contact details, email address, job title and organisation if applicable and demographic equalities data if you choose to share it.
Why we collect your data
The consultation is a requirement of the Town and Country Planning (Local Planning) (England) Regulations 2012. We collect your data so that we can get your views on the legal compliance or soundness of the Local Plan, as well as its compliance with the duty to co-operate.
The lawful basis for processing your data
The lawful basis we use to process your data as set out in UK data protection legislation is:
- Article 6 (a) Consent: the individual has given clear consent for us to process their personal data for a specific purpose.
- Article 9 (a) Explicit Consent: the data subject has given explicit consent to the processing of those personal data for one or more specified purposes.
We will only process personal data where we have consent to do so, and you can withdraw your consent at any time. By submitting your personal data in the response form you are consenting for us to process your data and/or consenting to be added to the database. If added to the database, they can be removed upon request.
You can withdraw your consent at any time.
How we use your data
This data is collected, collated and then submitted to the Secretary of State, who will appoint an Inspector to conduct an independent examination of the Local Plan. Demographic data will be processed anonymously to assess the effectiveness of our consultation.
Where you have consented, your contact details will be added to our consultation database for future consultations and updates on the Examination in Public. At submission representations will be made public on the council’s website, including name of person and organisation if applicable making representation. Other personal information will remain confidential.
Representations, in full, will be submitted along with the Local Plan, evidence base and documents to the Programme officer, Planning Inspectorate and to the person the Secretary of State appoints as the Planning Inspector. Contact details will be made available to the Inspector and Programme Officer so they can contact individuals to participate in the Examination
The consultation database is stored on the councils internal servers and accessed by planning policy team only. The council also uses Microsoft applications which store names and email addresses of those on the consultation database in line with Microsoft’s privacy notice.
Who we will share your data with
We will only share your data with the Planning Inspector appointed by the Secretary of State, the Programme Officer appointed by Tower Hamlets, and within the Tower Hamlets Council Planning & Building control division.
Your name and organisation (if applicable) will be published on our website along with representations upon submission. Demographic data is not shared with the Planning Inspector or the Programme Officer.
We will not share your personal information with any other third parties unless you have specifically asked us to, or if we have a legal obligation to do so.
How long we will keep your data
We will keep your data safe and secure for a period of 4 year(s)in line with our Retention and disposal schedule. After this time, it will be securely destroyed.
How do we protect your data
We comply with all laws concerning the protection of personal information and have security measures in place to reduce the risk of theft, loss, destruction, misuse or inappropriate disclosure of information. Staff access to information is provided on a need-to-know basis and we have access controls in place to help with this.
Please see the Planning Inspectorate Customer Privacy Notice for details on how they keep your data safe and secure.
Know your rights
We process the data in accordance with the General Data Protection (GDPR) and UK privacy legislation. If you have any concerns, the Council’s Data Protection Officer can be contacted on DPO@Towerhamlets.gov.uk.