Permanency and Adoption Support

Permanency and Adoption Support

Data controller and purpose

This privacy notice applies to you (“the service user”) and the London Borough of Tower Hamlets (“the council”).  The council takes the privacy of your information very seriously. This privacy notice applies to the council’s use of any and all of the data provided by you or collected by the council in relation to your use of this service.  It is important that you understand that sometimes we will need to share your data with other agencies where necessary or appropriate and by engaging with our service you understand that your data may be shared.

The information you provide will be used by the London Borough of Tower Hamlets’ Permanency and Adoption Support Team, to process your personal data. This includes processing of adoption enquiries and the completion of prospective adopter reports. We will also use your personal data to carry out checks from external parties such as; criminal checks, medical checks, Local Authority checks and relevant references.

We process your data in accordance with the General Data Protection Regulation (GDPR) and if you have any concerns the council’s Data Protection Officer can be contacted on

Condition for processing personal data

It is necessary for us to process your personal data (name, address, health, personal and household circumstances), under GDPR Article:

  • 6(1)(a) Consent
  • 6(1)(c) Compliance with a legal obligation
  • 9(2)(b) Employment, social security or social protection law, collective agreement.
  • 9(2)(g) Substantial public interest on the basis of Union or Member State law
  • 9(2)(h) Preventative or occupational medicine, working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or management
  • 9(2)(j) Archiving in the public interest, or scientific and historical research purposes or statistical purposes
  • Adoption and Children Act 2002
  • The Adoption Agencies Regulations 2005
  • Children Act 1989
  • Children and Social Work Act 2017 
  • Care Planning Regulations 2010
  • Adoption Support Regulations 2014

A delay in you providing the information requested may result in a delay in providing appropriate services.

How long do we keep your information?

We will only hold your information for as long as is required by law and to provide you with the necessary services. This is likely to be for 100 years after the case is closed. For further details, you can view our retention schedule.

We may also anonymise some personal data you provide to us to ensure that you cannot be identified and use this for statistical analysis of data to allow the council to effectively target and plan the provision of services.

Information sharing

Your personal information may be shared with internal departments or with external partners and agencies involved in delivering services on our behalf. This will include; the London Borough of Tower Hamlets Children Services, National adoption agencies, the National Adoption Register (Adoption Match), internet resource Link Maker (for family finding purposes) and adoption support agencies.

The council has a duty to protect public funds and may use personal information and data-matching techniques to detect and prevent fraud, and ensure public money is targeted and spent in the most appropriate and cost-effective way. Information may be shared with internal services and external bodies like the Audit Commission, Department for Work and Pensions, other local authorities, HM Revenue and Customs, and the Police. This activity is carried out under Article 9(2)(b) of the GDPR, under social protection law. We have a duty to improve the health of the population we serve. To help with this, we use data and information from a range of sources including hospitals to understand more about the nature and causes of disease and ill-health in the area. This data would normally be anonymised and never used to make decisions on a specific individual or family.

Your Rights

You can find out more about your rights on our Data protection page and this includes details of your rights about automated decisions, such as the ranking of Housing Applications, and how to complain to the Information Commissioner.