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Answer:

We process your data in accordance with the General Data Protection Regulation (GDPR) and UK privacy legislation and if you have any concerns the Council’s Data Protection Officer can be contacted on DPO@towerhamlets.gov.uk

The categories of information that we collect, process, hold and share include:

  • personal information (such as name, date of birth and address)
  • characteristics (such as ethnicity, language and free school meal eligibility)
  • attendance information such as schools attended and any exclusions
  • information from schools and partner agencies such as Attendance and Welfare, Educational Pschology, Health and Social Care regarding a child/young person’s special educational, social, emotional, mental, medical and health needs
  • information from partners contained on an Early Help Assessment that will already have parental consent to be shared
  • information we record as a result of working directly with a child or young person e.g. observations, interviews and assessments.

Why we collect and use this information

We use children and young persons’ data to:

  • enable us to carry out specific functions for which we are responsible, including school admissions, appeals, travel assistance, chaperone and child performance licences
  • to support schools to include children with special educational needs and disabilities and enable their full access to education
  • assess the quality of our services
  • use statistics to inform and improve our service delivery.

A delay in you providing the information requested may result in a delay in providing appropriate services. 

The lawful basis on which we use this information

The relevant applicable conditions under Article 6 and Article 9 of the GDPR for processing your data are:

Article 6

  1. Processing shall be lawful only if and to the extent that at least one of the following applies:

 (a) the data subject has given consent to the processing of his or her personal data for one or more specific purposes   

 (c) Processing is necessary for compliance with a legal obligation to which the controller is subject;

 (e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

Article 9

  1. Processing of personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation shall be prohibited.
  1. Paragraph 1 shall not apply if one of the following applies:

(g) processing is necessary for reasons of substantial public interest, on the basis of  Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject;

(j) Processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) based on Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject.

Other relevant legislation for processing your data are:

  1. the Education Act 1996
  2. the School Standards and Framework Act 1998 (‘SSFA 1998’) 
  3. the Children (Performances and Activities) (England) Regulations 2014
  4. Education (Information About Individual Pupils)(England) Regulations 2013
  5. Education and Inspections Act 2006 (section 4 and 38)
  6. Education (Pupil Registration) (England) Regulations 2006
  7. Education (Pupil Registration) (Amendment) (England) Regulations 2016
  8. Education (Special Educational Needs) Regulations 2001
  9. Equality Act 2010
  10. Human Rights Act 1998

Tower Hamlets Borough Council also has a duty under the Children’s Act 2004 to work with partners to provide and improve services to children and young people in the area. Therefore, Tower Hamlets Borough Council may use this information for other legitimate purposes and may share this information where necessary with other bodies responsible for administering services to children and young people.

Collecting this information

Whilst the majority of children and young persons’ information you provide to us is collected under the legal framework above, some of it may be  provided to us on a voluntary basis. An example of this would be when we ask for your feedback on the quality of our services. In order to comply with the data protection legislation, we will inform you whether you are required to provide certain information to us or if you have a choice in this.

We share data with the local authority in order that they can improve services to children and young people. This data would normally be anonymised and never used to make decisions on a specific individual or family.

Storing this information

We hold children and young  people’s data for no longer thanwe need to by law - this is likely to be for no more than 7 years, but some records will be kept for up to 35 years from the date of birth if, for example,  a young person  had an Education Health and Care Plan.

We may also anonymise some personal data you provide to us to ensure that you cannot be identified and use this for statistical analysis of data to allow the Council to effectively target and plan the provision of services. 

Who we share this information with

We may share data with:

  • internal departments within the council
  • other local authorities
  • schools, early years providers, children centres, further education colleges, pupil referral units, academies, including non-maintained special schools where it is of specific relevance to the admission and education of the child or young person
  • other partner agencies that provide services on our behalf
  • agencies with whom we have a duty to co-operate, such as police.

Tower Hamlets Borough Council also has a duty under the Children’s Act 2004 to work with partners to provide and improve services to children and young people in the area.

The main reason we share data is to enable us to best support the children and young people we work with or to enable schools  and settings to do so, as efficiently as possible.

We will not share any information about you outside the school without your consent unless we have a lawful basis for doing so.

In certain circumstances, we may need to share information with other organisations without your consent for statutory purposes. These can include, but are not limited to, where we believe there is risk of significant harm to a child, young person or vulnerable adult, and for the purposes of crime prevention and national security.

For more information about the department’s data sharing process, visit GOV guidance on how we collect and share research data. 

Requesting access to your personal data

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold which must be responded to within 30 working days. To make a request for your personal information, or be given access to your child’s educational record held by their education provider, contact the council’s Data Protection Officer who can be contacted on DPO@towerhamlets.gov.uk or contact the head of service directly at terry.bryan@towerhamlets.gov.uk.

You also have the right to: 

  • a change of any inaccurate data we hold about you or your child
  • that we restrict our processing of you/your child’s data and/or restrict whom we share the data with, where permitted by law
  • withdraw consent and remove data relating to you/your child, where permitted by law
  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with the head of service directly at email  in the first instance.

Further information

If you would like further information about this privacy notice, including information on your rights, please contact the Council’s Data Protection Officer at DPO@towerhamlets.gov.uk.

Answer:

Aim of the Mayor’s Cup Grant Awards

To identify a fair and transparent process the authority follows to award additional tournament funds.

1. Purpose of this guidance note

1.1 These guidance notes set out how the Mayor’s Cup Grant Awards will be managed. It provides clear guidance to those involved in the administration of the scheme, provides a transparent process to ensure grant are awarded fairly and openly and gives those applying, further information on the selection stages involved.

2. Applications

2.1 The Mayor’s Cup Grant Awards application scheme. To be considered for an award, a football club or community football organisation based in Tower Hamlets and serving its residents must apply on the grants page or complete and submit a paper application form by post.

2.2 Priority will be given to applications from groups who have not received the award before.

3. Eligibility criteria for participation

3.1 Please read section 10 (Grant Eligibility) of the paper application form to ensure you comply with points 1 to 5.

3.2 Applications can be made by football clubs or community football organisations based in Tower Hamlets and providing services for its residents except those excluded under the general exclusions set out as follows

3.2 General exclusions

3.2.1 Football clubs/Community Football organisations that are not constituted.

3.2.2 Football clubs/Community Football organisation that do not have a club bank account.

3.2.3 Football clubs/Community Football organisations that are not affiliated to their sport’s National Governing Body (NGB).

3.2.4 Football clubs/Community Football organisations that have not been established in Tower Hamlets for more than 3 years. Over 3 years would indicate a proven track record of community based service.

3.2.5 Any Football/Community Football organisation club in which a member of the selection panel, Mayor’s Cup Advisory Board, sponsors or current employee of Tower Hamlets Council is actively involved.

4. Submission of applications

4.1 The opening and closing date and time for submitting applications are:

- Open: 7 January 2019
- Close: 18 January 2019 at 5pm GMT

4.2 Only applications received between these dates will be accepted. Submissions received after the closing date and time will not be considered.

4.3 The easiest way to apply in on this page

4.4 Those without internet access can obtain paper application forms from the council’s Sports Projects Manager, who can be contacted on 020 7364 2681. Football clubs/Community Football organisation can only submit one application.

4.4 The application form

4.4.1 No applications other than those submitted using the application forms issued will be accepted. Incomplete forms will not be considered

4.4.2  Applicants must have the permission of the Football club/Community Football organisation they are applying for and be able to provide details of the Club/Community Football organisation and how the club intend to spend the award if they are successful

4.4.3  Applicants must explain the application process to clubs/groups they represent (including the fact that the council will ask for evidence/proof of use of the award in line with what the application form states and also use their contact details to get in touch).

4.4.4  If the applicant is under 18 years of age on the date of the application, the applicant must inform his or her parent/guardian of their intention to apply and obtain the parent/guardian’s consent to do so.

4.4.5  Applicants are responsible for providing correct details for the clubs/community football organisations they represent. Incorrect contact details will not be followed up and the council will reject the application if it is unable to make contact.

4.4.6  If more than one application is received for the same applicant/club/ community football organisations, only the first application received will be considered

4.4.7 For postal applications, 9am on the day after the postal stamp will be considered the time of submission for all application forms, provided the form is received at the correct address prior to the published closing date. If more than one application with the same postal stamp is received, the Awards Administrator will draw one application.

5. Initial check of submissions

5.1 After the closing date: week commencing 21 January 2019

6. Long listing process

6.1 Undertaken by council officers - week commencing 21 January 2019

7. Participant long listing and selection panel

7.1     The selection panel’s members’ decisions are final and no further correspondence will be considered regarding their decisions. Applicants are asked as part of this guidance note to acknowledge and accept with full understanding that the 'the council, the selection panel or the sponsors will not be liable for any costs or losses caused in respect of your application or involvement in these awards'.

7.2    The criteria to be used to assess applications are: 

  • a written submission (no longer than 300 words), articulating how the grant money would be spent, in what time frame and how it would benefit the club/group and the residents of Tower Hamlets.
  • the level of impact that the applicant Club/community football organisations has had on community life and/or grassroots sports in Tower Hamlets as demonstrated by real and tangible changes to the lives of individuals.
  • the extent to which the activities undertaken by the applicant group/club are innovative or address specific local problems rather than simply replicating what is being done elsewhere.

8. Grant Award distribution

8.1  The Awards Administrator or his/her appointed representative will write to all successful applicants, advising them of the grant awarded to them subject to the terms and conditions. Successful applicants may need to provide further details and confirm in writing that they will adhere to the terms and conditions associated with the grant. If successful applicants are unable to or refuse to confirm they can, they will be removed from the selection process and someone from the reserve list will take their place.

9. Grant Award distribution

9.1. Grant Awards will be distributed to successful applicants at a ceremony to be arranged at a later date.

9.2 Successful applicants will be required to collect their awards in person from the council’s named office at an agreed date and time.

9.3 Successful applicants will be required to sign a receipt confirming that they have received the award allocated to them.

10. Data protection

10.1 By submitting an application form, applicants agree to the personal data supplied to the council in connection with the application being processed in accordance with the terms of the Data Protection Act 1998. Applicants agree that this personal data can be used to verify the accuracy of information provided to the council and/or to investigate any matters in respect of a person’s involvement with the Mayor’s Cup Grant Awards.

10.2 Personal data about the applicant and the Club/Community Football organisation provided through the application process will be held until 31 December 2019. The applicant or the Club/community football organisations may request to be removed from the application process, and their personal data deleted from the council’s database, at any stage.

11. Publicity

11.1 Successful Clubs/community football organisations may be asked to participate in photo calls and other publicity. Any such participation would be subject to signing separate standard release forms as required by the council’s communications department.

12. Equality of access

12.1 The Mayor’s Cup Grant Awards are open to all residents of Tower Hamlets, subject to the minimum age restriction and the general exclusions stated above. Age restrictions also apply in order to ensure that appropriate permission is sought from parents/guardians in cases where the applicant is under the age of 18.

12.2  All applications will be assessed on merit and selection panel members will review nominations without knowing who the individual is. This will ensure awards are based on evidence and not influenced by knowing the nominee’s identity.

Answer:

Election of a Borough Councillor for the Lansbury Ward of London Borough of Tower Hamlets on Thursday 7 February 2019.

View the Notice of election agents' names and offices.

 

Answer:

Election of a borough Councillor

The following is a statement of the persons nominated for election as a Borough Councillor for Shadwell Ward – Polling Day Thursday 7 February 2019.

View Statement of persons nominated (pdf)

Answer:
Election of a Borough Councillor for the Shadwell Ward of London Borough of Tower Hamlets on Thursday 7 February 2019.

View the Notice of election agents' names and offices.

 

Answer:
Find out who the candidates are and where your nearest polling station is for the Shadwell ward by-election.
Answer:

Data Controller and Purpose

The information you provide will be used by the London Borough of Tower Hamlets’ Animal Warden Service to process your reclaim of your dog.

We have received your name and address from your request to reclaim your dog and will use this for maintaining the Stray Dog Register. Please note that this register is available for the public to inspect.

We process your data in accordance with the General Data Protection Regulation (GDPR) and if you have any concerns the Council’s Data Protection Officer can be contacted on DPO@towerhamlets.gov.uk. 

Condition For Processing Personal Data

It is necessary for us to process your personal data (name, address) under the GDPR for compliance with a legal obligation under the Environmental Protection (Stray Dogs) Regulations 1992.

A delay in you providing the information requested may result in a delay in providing appropriate services.

How long do we keep your information?

We will only hold your information for as long as is required by law and to provide you with the necessary services. This is likely to be for 6 years after the case is closed. For further details, you can view our retention schedule.

Your Rights

You can find out more about your rights on our data protection page  and this includes details of your rights about automated decisions, such as the ranking of Housing Applications, and how to complain to the Information Commissioner. 

Answer:

View the full declaration of results for the Lansbury ward by-election. 

Answer:
View the full declaration of results for the Shadwell ward by-election.
Answer:

Data controller and purpose

The information you provide will be used by the London Borough of Tower Hamlets’ Strategy, Policy and Performance Service, to process your Strengthening Councillor engagement with the community survey results.

We process your data in accordance with the General Data Protection Regulation (GDPR) and if you have any concerns the Council’s Data Protection Officer can be contacted on DPO@towerhamlets.gov.uk.

Condition for processing personal data

It is necessary for us to process your personal data (name, contact details), under the GDPR as a task carried out in the public.

A delay in you providing the information requested may result in a delay in providing appropriate services.

How long do we keep your information?

We will only hold your information for as long as is required by law and to provide you with the necessary services. This is likely to be for one year after the case is closed. For further details, you can view our retention schedule. We may also anonymise some personal data you provide to us to ensure that you cannot be identified and use this for statistical analysis of data to allow the council to effectively target and plan the provision of services. 

Information sharing

Your personal information may be shared with internal departments or with external partners and agencies involved in delivering services on our behalf. This will include Member Services.

The council has a duty to protect public funds and may use personal information and data-matching techniques to detect and prevent fraud, and ensure public money is targeted and spent in the most appropriate and cost-effective way. Information may be shared with internal services and external bodies like the Audit Commission, Department for Work and Pensions, other local authorities, HM Revenue and Customs and the Police. This activity is carried out under social protection law.

We have a duty to improve the health of the population we serve. To help with this, we use data and information from a range of sources including hospitals to understand more about the nature and causes of disease and ill-health in the area. This data would normally be anonymised and never used to make decisions on a specific individual or family.

Your rights

You can find out more about your rights on our data protection page and this includes details of your rights about automated decisions, such as the ranking of Housing Applications, and how to complain to the Information Commissioner.

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